Job Description

IF YOU ARE NOT AN ASSISTANT PROJECT MANAGER IN THE UTILITY SCALE SOLAR WORLD HANDLING BESS PLEASE DO NOT APPLY AS YOU WILL NOT BE CONSIDERED!

POSITION SCOPE AND ORGANIZATIONAL IMPACT

The Assistant Project Manager, Solar Preconstruction supports the early-stage development and execution of utility-scale solar EPC projects. This role plays a key part in managing RFP responses, coordinating internal stakeholders, facilitating Owner communications, and supporting the Project Manager in key preconstruction deliverables including scheduling, permitting, budgeting, and contract execution.

The Assistant Project Manager role is intended to serve as a developmental step toward becoming a Project Manager, with increasing responsibility and ownership over time.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Proposal & Client Coordination

• Act as a central coordinator for RFPs, RFIs, and RFQs—analyzing requirements, developing response strategies, and aligning internal contributors
• Collaborate with Engineering, Procurement, Estimating, and Operations teams to produce compliant, compelling, and timely proposal documents
• Maintain and improve a library of reusable proposal content, templates, and pricing assumptions to support efficiency and accuracy in responses
• Interface directly with clients and proposal stakeholders to clarify deliverables and respond to technical questions

Project & Document Support

• Participate in the development and review of baseline schedules, drawing logs, general conditions estimate, and proposal exhibits
• Support the coordination of project due diligence activities (e.g., site assessments, geotechnical reports, utility locates)
• Maintain key documentation including RFI Logs, Preconstruction Budget Logs, Exhibit Trackers, and Proposal Submittals
• Facilitate and document Owner coordination meetings during preconstruction, escalating issues as needed to the Project Manager
• Prepare and distribute weekly internal and external reports summarizing progress, open items, and risks

Contract, Budget & Permitting Assistance

• Assist the Project Manager in the development and review of Limited Notices to Proceed (LNTPs), Early Works Agreements, and Owner contract exhibits
• Perform preliminary cash flow analysis, tracking schedule implications, early deposits, and procurement lead times
• Collaborate with the team to support permitting timelines, submittal requirements, and agency communications
• Help coordinate procurement and resource acquisition timelines aligned with project milestones

Team Collaboration & Growth

• Communicate regularly and effectively across disciplines to ensure clarity on preconstruction tasks, risks, and dependencies
• Provide input on process improvements, tools, and coordination strategies to increase the effectiveness of the preconstruction team
• Demonstrate ownership of tasks, proactive follow-up, and readiness to step into larger responsibilities over time

As an Assistant Project Manager gains experience, they may take on broader responsibilities such as:

• Leading Owner contract negotiations and strategy alignment
• Managing cash flow and financial forecasting independently
• Overseeing end-to-end proposal processes with minimal oversight
• Driving site due diligence, engineering coordination, and permitting timelines across multiple projects
• Leading internal teams and mentoring junior staff members

EDUCATION AND WORK EXPERIENCE

• Bachelor’s degree in construction management, Engineering, business, or related discipline; MBA or technical graduate studies is a plus
• 3+ years of experience in the utility-scale solar EPC industry or related preconstruction/project support roles
• Strong organizational and writing skills, with the ability to manage multiple priorities in a deadline-driven environment
• Proficient in Microsoft Office Suite; experience with Smartsheet, Primavera P6, BlueBeam, or estimating software (e.g., HCSS Heavy Bid) is preferred
• Excellent interpersonal and communication skills to support cross-functional coordination and external client interaction
• Attention to detail, critical thinking, and ability to follow through on project milestones
• Obtains the capacity to swiftly focus on project specifics and then shift perspective to the broader strategy
• Manage challenges that can only be solved with input from multiple cross-functional teams. Basic industry knowledge on technical aspects, such as design, performance modeling, and construction, of utility scale solar power plants
• Willingness to relocate to South Florida is preferred for effective team collaboration and career development.

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