Job Description

About the Role:

Our client is seeking an Assistant Property Manager to support the day-to-day operations of a diverse commercial property portfolio. This role will serve as a key liaison between tenants, vendors, and internal departments, ensuring that service requests, maintenance projects, and financial processes are executed with efficiency and professionalism. The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities in a collaborative environment. This position offers visibility across departments and opportunities for long-term growth within property operations.

Key Responsibilities:

• Serve as the primary contact for tenant service requests and coordinate resolution efforts
• Oversee vendor communication and scheduling for routine and reactive maintenance
• Coordinate and track repair and maintenance (R&M) projects across the portfolio
• Monitor rent collection, prepare accounts receivable reports, and support delinquency resolution
• Review property inspection and security reports, addressing follow-up action items
• Maintain vendor contracts and assist with RFPs and bid packages
• Support capital project management by coordinating scope, budgeting, and vendor execution
• Assist with building operations including life safety, incident reports, and insurance claims
• Prepare and send tenant move-in/move-out communications and assist with inspections
• Collaborate with leasing and property management teams to support tenant onboarding
• Review and code invoices for approval and assist in monthly financial reporting processes
• Contribute to annual budget preparation and CAM reconciliation activities
• Help manage property databases and inspection systems (e.g., Facility Manager)
• Provide support for acquisitions and dispositions, including due diligence and post-close documentation
• Maintain accurate and timely records of tenant communications and building activity

Qualifications:

• Bachelor’s degree in Real Estate, Accounting, Economics, or a related field
• Minimum 5 years of experience in commercial property management or a related real estate role
• Proficiency in property management/accounting software (Yardi preferred), Excel, and other MS Office applications
• Strong written, verbal, and organizational skills
• State real estate license preferred; coursework toward RPA or CPM designations a plus
• Proven ability to manage multiple tasks in a fast-paced, team-driven setting
• Attention to detail and comfort with process documentation and tracking
• Strong customer service and interpersonal skills
• Demonstrated discretion in handling confidential tenant and financial information

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