Job Description

Corporate Secretarial Paralegal

We are seeking a talented individual to join our Legal, Compliance, & Public Affairs (LCPA) team at Marsh McLennan. This role will be based in New York and is a hybrid role that has a requirement of working at least three days a week in the office. As a Corporate Secretarial Paralegal, you will be responsible for general corporate housekeeping duties for multiple subsidiaries under the Marsh & McLennan Companies (MMC) organizational structure such as prepare and submit State forms and applications related to corporate formations, registrations, amendments, dissolutions, mergers and/or withdrawals.

We will count on you to:

• Participate in team projects, organize project files, and create spreadsheets, presentations, user guides, pie graphs and organizational charts
• Respond to e-mail requests and inquiries from various corporate departments relating to company structure, State registrations and tax or State ID numbers and board appointments
• Create organizational charts illustrating ownership chain and legal structure for various subsidiaries
• Assist with complex matters and projects under direction and supervision of project manager and supervisor
• Prepare and notarize secretary's certificates, proxies, power of attorney documents and affidavits and arrange for proper legalizations, upon request (e.g., apostille or consularization)
• Update corporate database system (Diligent Entities) with any directorial or officer changes such as (i) resignations, replacements or new officer elections; and (ii) adding or removing companies due to merger or corporate dissolution. Perform lien searches
• Prepare board resolutions for corporate actions such as mergers & acquisitions, dissolutions, elections, bonus or dividend approvals, banking transactions, amendments and share transfer approvals while maintaining corporate minute books, stock certificates, corporate seals and updated corporate by-laws
• May serve as a liaison between the MMC legal department and external legal counsel in connection with corporate governance matters, transactions, and other projects
• Liaise with Corporate Tax department on maintaining good corporate governance for the Marsh subsidiaries
• Coordinate the execution of board resolutions
• Support MMC Treasury with drafting banking resolutions, assisting with KYC forms to set up bank accounts, and preparing consents regarding dividend declarations and capital contributions
• May also collect, analyze, present, and report on various types of data

What you need to have:

• 1-3 years of experience with corporate secretarial
• Undergraduate degree from an accredited university.
• Must be a current notary public
• Detail oriented, high level of accuracy in work product, and meet commitments
• Experience handling sensitive information with professionalism, discretion, and integrity
• Excellent verbal and written communication skills
• Ability to work independently and be a self-starter
• Proficient with MS Office applications

What makes you stand out?

Familiar with Diligent Entities or similar systems

Why join our team:

We help you be your best through professional development opportunities, interesting work and supportive leaders. We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities. Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting [email protected].

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.

The applicable base salary range for this role is $48,600 to $97,200. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives. We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

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