Job Description

Federal Work-Study Admissions Office Assistant

Students in this position will assist Admissions & Records staff with general office duties, including filing, mailings, data entry and various projects/events as needed. Student workers may also provide assistance to transcript & degree evaluators in the Admissions & Records department.

Essential Duties and Responsibilities:

• Provide clerical support to Admissions and Records office.
• File paper documents.
• Prep and assemble multiple mailings to prospective and current students, which include labeling, alphabetizing, stuffing envelopes and, at times using the folder/inserter machine.
• Assist with various projects as they occur to include posting announcements on bulletin boards across campus, or shredding documents.
• Scan and electronically file confidential documents.
• Input privacy-protected data in COCC's student database. Requires attention to detail.
• Assist staff with new student advising sessions.
• Other duties as assigned.

Department Specific Knowledge, Skills, and Abilities:

• Ability to communicate effectively with students, staff, and faculty from diverse backgrounds.
• Ability to manage conflicts within and/or between groups and to work in a team environment.
• Ability to be accurate and detail oriented.
• Ability to remain flexible and do different tasks on a daily basis.
• Ability to provide consistent and dependable customer service.
• Ability to develop strong working relationships with people from different cultural backgrounds and other aspects of human diversity.
• Ability to use software programs and database systems which include Microsoft Office Suite, email, website editing, basic desktop publishing, and modern office equipment.

Ergonomic Requirements:

Regular office hours are established between 8 am 5 pm during the workweek. A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities. Incumbent must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires to write, read written materials and computer screens, and ability to use telephonic conversations. Occasional lifting up to 25lbs. All individuals are required to perform essential functions with or without reasonable accommodation.

Minimum Requirements:

• Awarded and accepted Federal Work-Study for 2025-26.
• Meeting Satisfactory Academic Progress for financial aid.

Equivalency Statement:

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.

Preferred Qualifications:

• Strong communication skills
• Working knowledge of Microsoft Office programs and email

EEO Statement:

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources or the Vice President for Student Affairs.

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